Municipal Request Intro

MUNICIPAL ELECTION (ONTARIO)

CANDIDATES & REGISTERED 3RD PARTIES -

You will require an Auditor if you meet the following criteria;

1. A Candidate in the City of Toronto (or in a municipality with a similar by-law) that Participates in the Contributions Rebate Program.

OR

2. Your campaign period contributions received and expenses equally (both) exceed $10,000.

Requirements to qualify for auditor engagement:

The candidate and/or appointed campaign financial manager must:

1. Approach us for engagement at the latest 1 month prior to polling day. (It is highly recommended that the candidate and the campaign financial manager secure early audit services engagement (prior to starting the campaign) to discuss election finance practices and procedures.) Note there is some flexibility depending on circumstances.
2. Have a designated campaign bank account that provides monthly bank statements for the audit period.  The bank statements must include images of cheques issued (if any) that cleared the bank account.
3. Be able to provide campaign bank account e-Transfer Transaction Details.  The bank statements should report the recipient or sender name if any e-transfers were sent or received.  Some banks statements do not report the details, however, offer detailed e-transfer history reports.  These reports can be provided in such cases.
4. Be able to Provide a campaign bank account deposit book (or similar record) used to record cheque and cash related deposit transactions.
5. Be able to Provide copies of any cheques deposited into the campaign bank account.
6. Be able to Provide Merchant Bank Transaction Reports – if the campaign received contributions process through a merchant bank service provider (eg, Paypal, Stripe), then a comprehensive transaction report for all transactions must be provided for audit.
7. Be prepared to use Microsoft Excel Workbooks and spreadsheets we provide to record bank transaction information and fundraising details.
8. Be able to provide invoices for all campaign expenses organized and submitted for audit using a voucher system.
9. Items 2-8 above must be available within 3 weeks after the campaign period end date if a general election, or withing 1 week after the campaign period end date if a by-election.
10. If the candidate runs their campaign in the City of Toronto and uses the municipal EFFS system, the candidate must input all contributor information into EFFS and provide an auditor user account

If you meet and agree to the requirements noted above and would like to request auditor services you will need to complete and submit the engagement request form to begin the process. We will be in touch with you shortly after your submission to discuss the possibility of working as your campaign auditor.